What are the pros and cons of hosting your event at a private venue?

A private event is an opportunity to commemorate a person or right of passage, such as a graduation, anniversary, or celebration of life. These gatherings are a time to assemble friends and loved ones to celebrate an important experience. 

Yet, hosting a special event can be confusing, laborious, and time-intensive. There are dozens of unique details to decide upon — most importantly the venue for the party. 

A venue can make or break an event. The venue influences and affects the atmosphere, amenities, food, accessibility, comfort, and cost.

The Paseo Club is a social club in the Santa Clarita Valley that offers fitness, Pilates, pickleball, tennis, and swimming facilities. There are also private event spaces available for birthdays, corporate events, anniversaries, reunions, showers, and more. Plus there is a coordinator to help you plan every step of your gathering. 

Weighing out your venue options is essential to planning a party. Hosting your event at a private venue offers many advantages, but there are disadvantages as well. In this article, we will share the pros and cons of hosting your event at a private venue.

What are the pros of hosting your event at a private venue?

The pros of hosting an event at a private venue are plentiful. Many of the benefits relate to convenience and receiving ample support. 

Liability
Private venues possess insurance and proper licensing, reducing your liability (and bureaucratic headache).

Parking
Venues have dedicated parking for parties of all sizes — a resource that can be challenging to find in residential areas or public spaces.

Amenities
Private venues offer many types of amenities that help enhance your event and address many practical concerns.

• Wi-fi
• Restrooms
• Tables and chairs
• Stage and lighting
• Audiovisual equipment
• Setting up, serving, and cleaning service

Convenience
Staff at private venues are there to facilitate your event so you can relax and enjoy yourself. They handle planning, setup, cleanup, and catering, drastically reducing your workload and stress. 

Food and Drinks
Select from your private venue’s menu so your guests can enjoy a professionally prepared meal from a chef. A bartender with wine, beer, and cocktails is another great amenity to add to your party. Along with catering, enjoy the help of servers and cleaning staff so you do not get stuck with a mess.

Unique Activities
If you want your event to be memorable, think outside the box. Not all gatherings need to be in a room with tables and chairs. Consider outdoor patios, swimming pools with lounge areas, and pickleball courts. These event spaces facilitate playful activities and stimulating environments.

Decor and Design
Your private venue will ensure your party space is clean, organized, and well-designed. Select from different floral arrangements, linens, color themes, balloon arches, lighting options, and more. 

Coordinator and Staff
Collaborating with professionals can make the difference between a clumsily assembled event and a classy affair. An event coordinator will help you to organize all the important details of your event and select the staff you need to assist you. 

Location, Location, Location 

Unlike public spaces or private homes, venues offer controlled access and privacy for your guests. Venues accommodate larger groups comfortably, so people can spread out and have room to move and mingle.

What are the cons of hosting your event at a private venue?

Although using a venue for your private event offers several advantages, it is not without its drawbacks.

Cost
The single most common deterrent in choosing a venue for a party or celebration is the cost. The difference between hosting an event in your living room versus a designated private space is usually thousands of dollars.

Personalization
Although working with an event coordinator drastically reduces your responsibilities, it does mean you are stuck with the palate of choices they offer. Holding an event at your home means you can select flowers, art, music, floral arrangements, linens, lighting, and the location you want. 

Dates and Availability
If you have a special date in mind for your gathering, your home or the local park will likely be free on that date. Busy venues can be booked months out and may not be able to host you on the specific day or time that you need.

Strict Start and End Times
Parties can have slow starts and late nights. You pay by the hour and will have a set end time when you host an event at a venue. Hosting an event at your property will give you plenty of flexibility to accommodate your and your guest's needs around timing.

Making the right choice for your special event

Whether you will host a birthday, anniversary, corporate, or other celebratory gathering, you want it to go off with a hitch. Conversation should flow, food should be tasty, and music should be pumping. 

Unfortunately, the steps to make that happen can be lengthy, complex, and time-intensive. Choosing a venue with professional staff can provide a huge relief to you and allow your event to be a great success.

But if you enjoy putting your special touch on your event, hosting it at your home could be the right choice for you. This can be an especially good option if your event will be a small party with appetizers or snacks — as opposed to a formal sit-down dinner for a large group.

The Paseo Club has several options for your next gathering — indoors, outdoors, poolside, and on the pickleball courts. Event Coordinator Amanda Billimore can assist you in every step of the way, from decor to music, and food to activities.

The Paseo Club has been in operation for over twenty years. The club offers fitness, court, and social activities throughout the month. There is a spa for relaxation, a Kids Club for childcare, and a cafe and clubhouse for meals and drinks. 

The Paseo Club is a place where you and your family can easily spend the day. Become a member and gain instant access to all eight acres of the club today.